OUTLOOK 2016 ARCHIVE OLDER MANUAL
Move your mailbox data items via manual methods provided by Outlook.
Move files to the archive folder directly.Manually move old email messages and other items from the existing folder to the archive folder.Typically, Outlook provides one of these options for their users to archive data: Methods to archive emails and other items in Outlook 2016 In this article, we will discuss methods to archive data in Outlook 2016 and later versions. Moreover, you can either manually move the desired items to the Archive folder or use the auto-archive feature to move older entries after a specific period. The Archive is one of the default folders in MS Outlook, like the Sent Items and Inbox folder. For instance by Size, From or Folders.Try the automated tool Kernel for Outlook PST Recovery to repair and recover data from corrupt archive PST files. These tools also offer other criteria to split the pst-file than by date.
In that case, you could consider using one of the following 3rd party tools to split your pst-file(s). If you need to split multiple pst-file, then the Outlook based method might not be too efficient, especially when you have a very large pst-file. Of course, because you no longer add or remove data to these pst-files, you no longer have to include them in your daily backups and can therefore save yourself some time and space. Your pst-file will now decrease in size.Īlso make sure that you include these newly created pst-files in your backups.
OUTLOOK 2016 ARCHIVE OLDER FREE
To start this process manually and directly return this “white space” as free space on your disk, you can use the Compact Now button. Outlook will automatically return this “white space” when a certain amount of it exists in a pst-file (which can be up to 15 percent) and the computer is idle. This is because a pst-file is a database and, for performance reasons, space freed up by removed items isn’t directly being returned to the file system. Once you’re done creating yearly archives, you might notice that your original pst-file still hasn’t decreased (much) in size. Step 3: Compact Now and updating your backup schedule You can use the Archive feature to split your pst-file. Make sure that this is a location on your local computer and not a network share.Įxample: D:\Documents\Outlook Files\2011.pstĪfter archiving has finished, repeat the above steps but specify a different date in step 4 and a different name in step 6.
Select: Archive this folder and all subfolders.Now that Outlook is prepared, you can split your pst-file in the following way: The process to do this is described in the previous tip:Īrchive based on Received instead of Modified date Step 2: The Archiving process This way, you prevent emails which have been modified or imported after your archive date from remaining in your main pst-file. For more info, also see: How often do I need to use AutoArchive? Step 1: Set Outlook to archive by Received Dateīefore you start, you must configure Outlook to archive based on the Received date rather than the Modified date. Of course, the backup process will take a bit longer. Note: The definition of a “large pst-file” is somewhat relative and on most systems having a pst-file of 4GB or even 10GB is no problem at all. To split it into yearly archives (or any other amount such as quarterly, or every 2 years), you can run the Archive process multiple times, each time to a new pst-file. Splitting a pst-file can be done via the Archive feature in Outlook. Is there any way I could split up my pst-file into yearly archives? As data will no longer change in these pst-files, I would no longer have to include them in my daily backups. To speed up Outlook and backup performance, I thought about splitting up my pst-file into multiple files. For years I’ve been using the same pst-file with Outlook and it now has grown quite big (it currently is 5.6GB).
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